Skip to content

How To Print Labels From Excel? Find Out Here!? Find Out Here!

  • 7 min read
Ben Hunter

Ben Hunter

I started as a portal to educate and guide people who are either looking to buy a label printer or want to start a business selling them. Here I cover the differences in label printer technologies, the advantages and disadvantages in each and also share my (unbiased) recommendations on which type is best for your business.

Are you tired of hand-writing labels for your products or mailings? Did you know that you can print labels directly from Excel? It’s a simple process that can save you time and hassle.

In this article, we’ll guide you through the steps to set up and print labels from Excel.

First, we’ll show you how to set up your Excel worksheet for label printing. Then, we’ll walk you through the process of creating and customizing your label template to fit your needs.

Next, we’ll demonstrate how to import your data into the label template. Finally, we’ll show you how to preview and adjust your label layout before printing.

By the end of this article, you’ll be able to easily print labels from Excel and say goodbye to hand-writing them forever.

Just The Essential Highlights

  • Properly set up Excel worksheet with correct label dimensions and formatting
  • Customize label template with font, color, design, and images
  • Preview and adjust label layout for alignment, font sizes, and errors
  • Save time and effort by printing labels straight from Excel

Setting up Your Excel Worksheet for Label Printing

Before you can start printing labels from Excel, you’ll need to make sure your worksheet is properly set up with the correct label dimensions and formatting.

Firstly, you’ll want to measure the dimensions of your label sheet and input those measurements into your Excel worksheet. This will ensure that your labels will be printed in the correct sizes and positions on the sheet.

Next, you’ll need to format your Excel worksheet to match the layout of your label sheet. This may include adding columns and rows for each individual label, as well as adjusting the margins and spacing of your cells.

It’s important to make sure that your labels are aligned and spaced correctly, as this will ensure that they print neatly and legibly. By taking the time to properly set up your Excel worksheet, you’ll be able to print professional-looking labels that are both accurate and efficient.

Creating and Customizing Your Label Template

Let’s dive into how you can make your label template unique by personalizing the font, color, and design to fit your specific needs.

The first step is to select the cells you want to use for your label. Once you’ve done that, go to the ‘Home’ tab and click on the ‘Font’ and ‘Fill’ options to choose the font style, size, and color that you want. You can also add borders and shading to your labels to make them stand out.

Next, you can add images or logos to your label template to make it more visually appealing. To do this, go to the ‘Insert’ tab and click on ‘Picture’ to upload an image from your computer. You can then resize and adjust the image to fit the size of your label.

Finally, save your label template by going to ‘File’ and clicking on ‘Save As.’ Give your template a unique name so that you can easily find it later.

By customizing your label template, you can make it more professional and unique to your brand or business.

Importing Data into Your Label Template

To import data into your label template, you’ll need to open the sheet containing the information you want to include and copy it using the keyboard shortcut Ctrl+C.

Once you have the data copied, return to your label template and select the cell where you want the data to appear. Then, use the keyboard shortcut Ctrl+V to paste the data into the cell.

If you have a large amount of data to import, it may be more efficient to use Excel’s ‘Fill’ feature. Simply select the cell where you want the data to appear, click and drag the fill handle over the range of cells where you want the data to be imported, and release the mouse button.

Excel will automatically fill in the cells with the data you copied.

With these simple steps, you’ll be able to quickly and easily import data into your label template and create professional-looking labels in no time!

Previewing and Adjusting Your Label Layout

Now, take a moment to preview and adjust your label layout to make sure it meets your exact specifications and looks just the way you want it. This step is crucial to ensure your labels come out correctly and look professional.

Here are a few things to keep in mind as you preview and adjust your label layout:

  • Check for alignment: Make sure all elements on your label are properly aligned and centered. If you have multiple labels on one sheet, make sure they are evenly spaced and aligned with each other.
  • Check font sizes: Ensure your font sizes are consistent and legible. If you have different font sizes on your label, make sure they are proportional and don’t appear too small or too large.
  • Check for errors: Double-check for any typos or errors, as these can make your labels appear unprofessional and sloppy.

By taking the time to preview and adjust your label layout, you can ensure your labels come out just the way you want them. So, take a deep breath, review your work, and make any necessary adjustments before printing.

Printing Your Labels from Excel

Get ready to easily produce your perfectly designed labels straight from your Excel sheet. To print your labels, make sure your printer’s connected and turned on.

Then, select the ‘Print’ option from the ‘File’ menu in Excel. In the ‘Print’ dialogue box, make sure that your printer’s selected and that the number of copies you want to print’s entered correctly.

Before hitting ‘Print’, make sure to check the ‘Preview’ option to ensure that your labels will be printed correctly. If there’re any issues, adjust your label layout as necessary and preview again.

Once you’re satisfied with the preview, hit ‘Print’ and watch as your labels are produced in no time. With these simple steps, you can save time and effort by printing your labels straight from your Excel sheet.

Frequently Asked Questions

What are the best types of printers to use for printing labels from Excel?

The best printers for printing labels from Excel are those with specialized label printing capabilities. Look for printers with high resolution, fast printing speeds, and compatibility with popular label sizes and types. Consider thermal transfer, inkjet, or laser printing technologies.

Can I print labels with images or logos using Excel?

Yes, you can print labels with images or logos using Excel. Simply insert the image or logo into the label template and then print as usual. Make sure to use a printer that can handle printing images.

How do I set up my printer to print labels of different sizes?

To set up your printer for labels of different sizes, open the printing preferences and select the label size you need. You can also adjust the print settings for quality and alignment.

Is it possible to print labels with a barcode using Excel?

Yes, it is possible to print labels with a barcode using Excel. You can create a barcode using a font or a barcode generator, and then insert it into your label template. Make sure your printer is set up to print barcodes accurately.

Can I save my label template for future use in Excel?

Yes, you can save your label template in Excel for future use. Simply design your label, then go to File > Save As and choose Excel Template (*.xltx) as the file type.


Congratulations, you’ve successfully learned how to print labels from Excel! With the steps outlined in this article, you’ll be able to create and customize label templates, import data, preview and adjust your label layout, and finally, print your labels.

With the ability to print labels from Excel, you can save time and streamline your labeling process. Whether you’re printing address labels for a mass mailing or organizing items in your inventory, Excel makes it easy to create and print professional-looking labels.

So what are you waiting for? Start printing your labels from Excel today and enjoy the benefits of increased efficiency and productivity.